Current Job Advertisements

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DOCUMENT CONTROLLER

Organisation: Missionary Sisters of the Holy Rosary

Location: Dublin

Hours: Fixed 16 hours per week (Days and daily times negotiable)

The Role:
A trustworthy, process-driven, and methodical individual is required to manage our
organisation’s physical and digital archives.

Requirements:
 Minimum of 5 years of clerical or office-based experience is essential.
 Proven ability to accurately comprehend, process, and execute complex
written and verbal instructions.
 High level of discretion with strict compliance regarding file confidentiality.
 Strong digital proficiency and advanced IT skills to manage electronic
document management systems (EDMS) and efficiently organize/format
materials for web pages.
 Must hold the legal right to work in Ireland.

Terms:
Position is subject to a standard 6-month probationary period. Paid statutory annual
leave is accrued on a pro-rata basis at the standard 8% rate.

To Apply:
Please email your CV and a brief cover letter outlining your suitability to:
amgrif@gmail.com
Closing Date for Applications: 5:00 PM on Thursday, 25 June 2026.

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ARCHIVIST

Position Overview
The Archives of Our Lady of Charity of the Good Shepherd, Ireland, preserve the history of the Good
Shepherd Sisters and Our Lady of Charity dating back to 1848. The congregation seeks a qualified
Archivist to manage and develop its archival services.
The role is based in Dublin and requires monthly travel to the Limerick archive repository and when
required.

Key Information
 Position Type: Full-time / Permanent – 4 days per week
 Location: Dublin (with monthly travel to Limerick and when required)
 Reporting To: Province Community Leader
Main Purpose of the Role
The Archivist holds overall responsibility for the development of the congregation’s archival policies
and the execution of its archival programme. The successful candidate will maintain a professional
and secure archive service while ensuring compliance with modern preservation and data protection
standards.

Key Responsibilities

1. Collections Management & Preservation
    Cataloguing: Accession, arrange, and catalogue historic collections according to
   international archival standards.
    Digitization: Select, prioritize, and manage records for digital preservation to reduce physical
   handling of fragile materials.
    Appraisal & Acquisition: Assess incoming materials and systematically dispose of non-
   archival records lacking long-term value in line with the congregations Retention Schedule.
    Conservation: Ensure the permanent physical preservation of records through proper
   boxing, housing, and environmental protection.
   
2. Information Management & Systems
    Database Administration: Maintain, create, and update collection databases to streamline
   information retrieval.
    Data Protection & Security: Safeguard archival data against unauthorized access, loss, or
   alteration in strict compliance with Data Protection (GDPR) policies.
    Policy Development: Regularly review and update the institutional Archive Policy, Data Protection, Retention Schedules, and Access Guidelines.
   
3. Research, Access & Administration
    Inquiry Services: Handle internal and external research queries, including family history and
   genealogical searches.
    Administrative Support: Provide a dedicated records retrieval and research service for the
   Province Administration.
    Reporting: Prepare and present an annual report on the status and progress of the archives
   to the Province Community Leader.
    Professional Development: Stay current with emerging trends, technologies, and legislation
   within the archival profession.

Job Requirements
 Postgraduate qualification in Archives and Records Management (or recognized professional
equivalent).
Experience
 Minimum of 3 years of post-qualification experience in a similar archival or records
management role.
 Proven track record of managing religious, institutional, or historical collections is highly
desirable.
Technical & Professional Skills
 Proficiency in Microsoft Access
 Strong knowledge of genealogical research and historical records
 Deep understanding of Irish Data Protection legislation (GDPR) regarding historical and
sensitive personal data.
Core Competencies
 Autonomy: Ability to work independently, manage a dual-site collection, and drive projects
forward.
 Discretion: High level of integrity and sensitivity when handling confidential or historical
records.
 Organization: Excellent project management skills to balance daily cataloguing with ongoing
research requests.

Applications by email to limerick.archives@rgs.ie along with a CV and covering letter. Closing date is Friday 19 June 2026.